An “Appointment Letter” refers to a formal document addressed to a qualified candidate to whom an offer of appointment or job is being made. It is also known as “Employment Offer Letter” or “Job Appointment Letter”. Qualified candidate means a candidate or a job applicant who has applied for the job in the organization and has qualified all the round of interviews and finally being selected by the management to work with the organization
A well crafted Appointment Letter must give full disclosure to all employment clauses and other terms and conditions offered from the employers’ side so that the candidate convey his/her joining date by accepting all term and conditions. The following points should be covered in an ideal appointment letter:-
- Company’s letterhead with name & address of the employer
- Issuance Date of Appointment Letter
- Full Name and address details of the qualified candidate
- Welcome Note
- Job Title/Position Offered
- Job Role & responsibilities
- Nature of Job- Permanent/ Temporary or contractual
- Office Timings
- Annual & Monthly Salary
- Perks & Benefits
- Employment terms & conditions
- Brief of various company policies
- Reference or attachment of Employee Handbook or HR Manual
- Time length of the contract/appointment (if any)
- Date of joining
- Checklist of documents to be submitted at the time of joining
- Security requirements
- Commitment or declaration
- Provision regarding termination
