An “Employment Termination Letter” is used by the employer to communicate termination of employment, with or without cause. It is provided to the employee as a formal notice of dismissal from their current position with the company
An Employment Termination Letter is also known as:
- Termination Letter
- Notice of Termination
- Employment Separation Letter
An Employment Termination Letter should include several points such as reasons for termination, length of notice period, date when the employment will end. Such termination notice has to be given with proper reasoning and attempt to counsel the employee.
Here are some examples of information the Employment Termination Letter should include:
- A description of the event or events that resulted in the decision to dismiss the employee: misconduct, incompetence, insubordination, absenteeism, stealing, falsifying company records, or damaging company property
- Include the date and time of any previous warnings about behavior (verbal or written) if applicable
- Any expenses owed to the employee (such as if the employee purchased goods or services for business reasons and requires reimbursement for those purchases), and when any benefits will end (e.g. health benefits, or employee discounts on product or services)
- Effective date of termination of the employee
- A reminder to the employee to return any company property they may have in their possession
- Any necessary additional terms or clauses, such as confidentiality
